Are you using QuickBooks Online in Singapore?
If your business is GST-registered – or planning to be – there’s an important compliance update that requires immediate attention.
Starting in May 2025, Singapore’s InvoiceNow e-Invoicing framework has become mandatory for all newly GST-registered businesses, with further requirements taking effect later in the year. Backed by IMDA and IRAS, this initiative is part of Singapore’s broader move toward secure, real-time digital invoicing across the economy.
But it’s important to note that QuickBooks Online currently does not offer native support for InvoiceNow.
This guide explains what these changes mean for your business, highlights key risks to watch for, and shows how you can integrate QuickBooks Online with the InvoiceNow network seamlessly ; all without needing to switch your existing accounting system.
What Is InvoiceNow?
InvoiceNow is Singapore’s nationwide e-Invoicing initiative, enabling businesses to send and receive invoices through the Peppol network in a structured, secure, and real-time format.
Developed by IMDA and supported by IRAS, InvoiceNow eliminates the need for manual invoice handling, PDFs, and email-based exchanges. It provides:
- Faster invoice delivery and processing
- Reduced administrative burden
- Lower risk of errors and fraud
- Better cash flow and audit readiness
In short, it’s a digital-first approach that aligns Singapore with global e-Invoicing standards.
Key 2025 Compliance Deadline
From 1 November 2025
All newly incorporated companies registering for GST must also adopt InvoiceNow.
While existing GST-registered companies are not yet required to comply, the direction is clear: early adoption is strongly encouraged, and wider mandates are expected in future phases.
QuickBooks and InvoiceNow: Understanding the Current Landscape
QuickBooks Online remains a popular choice among SMEs in Singapore. Currently, it does not natively support InvoiceNow or Peppol-based e-Invoicing standards.
This means GST-registered businesses may face challenges such as:
- Limited ability to send InvoiceNow-compliant e-Invoices directly from QBO
- Continued reliance on manual GST submission processes
- Potential exposure to compliance risks, payment delays, and operational inefficiencies
How to Make QuickBooks InvoiceNow-Compliant
The solution isn’t to replace your accounting software – it’s to extend it.
By integrating QuickBooks Online with an IMDA-accredited Peppol Access Point such as Link4, businesses can quickly and securely connect to the InvoiceNow network.
This integration allows you to:
- Send and receive InvoiceNow-compliant invoices directly from QuickBooks
- Automatically meet IRAS and IMDA standards
- Reduce manual data entry and errors
- Improve cash flow with faster invoice processing
The entire process can be completed in minutes, with no major system changes or IT overhead.
Common Mistakes to Avoid
As the 2025 deadlines approach, here are three frequent pitfalls we see among QuickBooks users:
- Delaying integration until the last moment – this risks rushed setups, errors, and compliance issues.
- Assuming QuickBooks is already compliant – it is not, unless connected via a Peppol Access Point.
- Overcomplicating the integration process – the right solution can connect in just a few clicks.
Frequently Asked Questions
Q: Do I need to replace QuickBooks to comply with InvoiceNow?
A: No. QuickBooks can be InvoiceNow-compliant by integrating it with an IMDA-accredited Peppol Access Point like Link4.
Q: How long does integration take?
A: Most Link4 users complete setup and send their first InvoiceNow-compliant invoice in just a few minutes.
Q: Where can I learn more about InvoiceNow requirements?
A: Visit the official IMDA InvoiceNow page or contact Link4 to get started.
Why Choose Link4?
Link4 is a trusted, IMDA-accredited Peppol Access Point, helping thousands of businesses across Singapore, Australia, and New Zealand connect seamlessly to InvoiceNow.
With Link4, QuickBooks users gain:
- Fully compliant, real-time e-Invoicing
- Seamless integration with existing workflows
- Improved accuracy and reduced admin
- Faster payment cycles and stronger audit trails
Final Thoughts: Prepare Now, Avoid Disruption Later
The introduction of mandatory InvoiceNow adoption for new GST registrants in 2025 marks a critical turning point for Singapore’s invoicing landscape.
For QuickBooks users, the takeaway is clear:
Act now to ensure compliance, reduce risk, and stay ahead of upcoming policy changes.
Kithmini Kuruppuarachchi
Marketing Manager, Link4
[email protected]
Ready to Connect QuickBooks with InvoiceNow?
Get in touch with Link4 today to begin your integration and ensure your business is future-ready for Singapore’s evolving GST and e-Invoicing requirements.
Visit: https://link4.asia/ for more information.
.
